June 2003 - Ref 613
Young people, employability and the induction process
This research examines the early experiences of young people in their
first jobs, from the point of view of both the young people themselves
and the organisations that employ them. It focuses upon a number of
key issues that are central to the concept of 'employability' and
concentrates in particular upon the initial period of induction into
the workplace. The study, by a team from Leeds Metropolitan
University, found:
- For most of the young people, the concept that there no longer
exists a 'job for life' had become firmly embedded. Many saw their
early labour market experience in instrumental terms (e.g. a 'stop
gap' until their ideas developed or simply a way of earning money to
pursue other ambitions, such as travel).

- The findings confirm that employers tend to focus upon 'softer'
skills and behavioural attributes in the recruitment process, with a
less prominent role played by formal qualifications. Most of the young people
seemed to have taken on board the message that formal qualifications
are often a necessary but not sufficient condition for obtaining the
types of jobs to which they aspire.

- Most employers interviewed thought that schools and colleges
provide inadequate preparation for young people in relation to what is
expected of them in the world of work. However, young people tended to
emphasise the benefits of the social aspects of their education,
notably in enabling them to get on with different types of people,
communicate effectively, work in teams and so on.

- Almost without exception, employers felt that young people who had
undergone a period of work experience while at school were better
equipped than others for the world of work. Young people expressed
similar views, although there were some misgivings about the quality
of some work placements.

- The induction processes provided by employers for their young
recruits varied widely. There appeared to be very limited recognition
of the specific needs of young recruits. The use of mentors or
'buddies', and regular review and feedback, would seem to be
particularly appropriate for new young recruits.

Background
Despite the large amount of research that has been undertaken on
young people (including graduates) in the labour market, relatively
little is known about the induction process that occurs once young
people have entered their first job. In particular, there are research
gaps in relation to particular groups of young people, notably
'non-disadvantaged' groups, 17- to 19-year-olds and those who do not
participate in government-sponsored programmes. Moreover, the
understanding of the concept of 'employability' varies between young
people, employers, educationalists and policy-makers, with potentially
important consequences for labour market policy and practice.
This research drew on the direct experiences of 30 young people
entering their first jobs, and 39 employers recruiting young people to
address a range of issues in relation to the recruitment, employment
and particularly the induction of young people into the workplace.
Young people in the labour market
It is clear from the interviews with young people that, for the
vast majority, the concept that there no longer exists a 'job for
life' had become firmly embedded. While many of the young people had
clear career ambitions (in terms of occupation at least), the majority
appeared to have a less clear outlook. One consequence of this is that
many young people saw their early labour market experience in
instrumental terms (e.g. a 'stop gap' until their ideas developed or
simply a way of earning money to pursue other ambitions, such as
travel).
This tendency has also been noted by many employers, to the
disappointment of some, for example smaller businesses looking for
longer term loyalty in their staff. However, some employers - for
example in areas such as financial services and call centres - had
adjusted to the new situation and appeared to accept that they cannot
expect young people to be loyal, committed and see a long-term future
with one employer.
Skills and attributes required and possessed
Like a number of other studies, the findings confirm that employers
tend to focus upon 'softer' skills and behavioural attributes in the
recruitment process, with a less prominent role played by formal
qualifications. The opinions of this sample of young people were
remarkably consistent with those of the employers. Most of the young
people seemed to have taken on board the message that formal
qualifications are often a necessary but not sufficient condition for
obtaining the types of jobs to which they aspire. They recognised that
communication skills, team-working ability, organisational skills,
customer service and so on are all important. There was evidence that
many young people had worked explicitly on developing such skills.
Where there does appear to be a significant divergence between the
views of young people and employers related to the extent to which
young people actually possess the necessary 'employability' skills. By
and large, the young people interviewed were confident in their
ability to demonstrate these skills and attributes. Employers, on the
whole, were much less positive about this, often feeling that
educational institutions were focusing too strongly on academic skills
and qualifications, at the expense of employability.
A further area where employers' and young peoples' views might be
brought together more explicitly is in relation to ICT skills. When
asked about the things that they value most about young recruits, many
employers mentioned their ability with computers. On the other hand,
few young people mentioned this explicitly. The probable explanation
is that young people simply take their IT skills for granted, often
not realising how valuable they might be to some employers.
Encouraging young people to be more positive about this aspect of
their skills might help some to improve the way they are viewed by
potential employers.
Role of schools, colleges and universities
There did appear to be a divergence of view between employers and
young people about the role played by young people's experiences at
school or college in preparing them for the world of work. As with
other aspects of this research, it is difficult to generalise because
of the relatively small sample size. However, the majority view among
employers was that schools and colleges provide inadequate preparation
for young people in relation to what is expected of them in the world
of work. Some employers had more positive things to say about
educational establishments and others expressed the view that most do
as much as can be reasonably expected. However, a sizeable number of
employers tended to be cynical and/or negative about the role played
by schools and colleges.
There was also a clear divergence of views among young people.
Significant numbers felt that their school, college or university
experience had not been helpful in relation to their first job.
However, there was a tendency for young people to emphasise the
benefits of the social aspects of their educational experience,
notably in enabling them to learn to get on with different types of
people, communicate effectively, work in teams and so on. Ironically,
these are precisely the types of attributes that many employers
suggested are missing among many young people.
The role of work experience
This is an issue for which there was almost complete unanimity
between employers and young people. Almost without exception,
employers felt that young people who had undergone a period of work
experience while at school (either through formal programmes or
through part-time work) were better equipped than others for the world
of work. Young people expressed similar views, although there were
some misgivings about the quality of some work placements.
There is an important point here. It seems that many of the
employability skills that these employers were seeking can only be
learned in 'real life' employment situations, even on a temporary
basis, such as two- or three-week work placements. While young people
may feel that they are picking up the required skills through their
educational work and associated social and sporting activities,
employers particularly value actual work experience. A corollary of
this is that there is a limit to the extent to which educational
establishments can 'teach' the necessary skills and attributes, even
where extensive efforts are made to simulate the work situation.
This argument suggests that activities such as extended periods of
work placement or work placement on a part-time basis (say one or two
days per week) may be beneficial for many young people. Moreover, it
could provide a vehicle through which employers might engage more
effectively with the education system, without incurring substantial
direct or indirect costs. Indeed, they might get the benefit of an
additional pair of hands in the short term, and a potential employee
in the longer term.
The induction process
The results of this study confirmed both prior expectations and the
findings of earlier research - that employers vary widely in the
nature of the induction processes provided for their young recruits.
These variations manifested themselves in terms of the length of time,
the degree of formality, the topics covered, the extent of integration
with training activities and the frequency and method of review. The
reaction of most young people to the induction they had experienced
was positive, or at least neutral. There is clearly a tension between
the need for new recruits to become competent at their jobs and their
understandable desire to get involved as quickly as possible.
From the point of view of the employer, much depended upon the
nature of the job, the type of employer (particularly size and sector)
and the frequency with which they recruit young people. In general,
the more regularly young people were recruited and the larger the
employer, the more formal the induction process.
While these findings do not paint a uniform picture, three issues
emerge as being of particular relevance to practitioners and
policy-makers:
- First, there appears to be very limited
recognition of the specific needs of young recruits, particularly
those entering their first job. Most employers adopt a 'one size
fits all' induction policy that may, in some cases, be to the
detriment of young recruits.
- Linked to the above point, the use of mentors
or 'buddies' would seem to be particularly appropriate for new young
recruits. This research revealed a number of examples of the
successful use of this approach, and its more widespread adoption
might help young people to become attuned more quickly to the social
and cultural aspects of the workplace, which many find difficult.
- Finally, regular review and feedback,
together with a clear link to training and development activities,
are essential for the successful operation of an induction process.
There is no blueprint as to how this should work in practice - the
research revealed a range of formal and informal approaches - but it
is clear that young recruits in particular benefit from regular
feedback in the early weeks and months of their employment.
Improving the employability of young people
The majority of young people and employers accepted that the
responsibility for improving employability rests with a range of
individuals and agencies. In particular, a lot of employers mentioned
schools and parents as bearing a responsibility.
This small-scale research did not reveal any blueprints. However,
it does suggest that, if employers want more 'employable' young
people, they need to accept their share of the responsibility. Most
employers interviewed did feel that they had a role to play, and many
were indeed playing an active role. However, a minority of employers
appeared to place the vast majority of the responsibility at the door
of schools and young people themselves.
Work experience was the factor most widely mentioned as likely to
improve employability among young people. As noted above, this has its
problems and it is unlikely that all young people will enter their
first employment with sufficient 'real' experience of the workplace,
including the important discipline of turning up every day and on
time. This can only be learned in a 'real life' situation. The
researchers conclude that a renewed focus on the induction process as
providing a type of advanced work experience would be very helpful to
both employers and young people.
About the project
The research was carried out as part of the Joseph Rowntree
Foundation's Work and Opportunity research programme. It was
undertaken by researchers at the Policy Research Institute (PRI),
Leeds Metropolitan University, in conjunction with colleagues from the
Human Resource Development Unit (HRDU), Leeds Business School. The
research involved in-depth interviews with 30 young people who had
previously participated in a youth cohort study in the Bradford
district. Detailed interviews were also undertaken with 39 employers
in the same area, covering a range of sectors and size groups.
How to get further
information
The full report, Young people,
employability and the induction process by Steve Johnson and Tom
Burden, is published by the Joseph Rowntree Foundation as part of the
Work and Opportunity series (ISBN 1 84263 061 X, price £14.95).
Click on the 'order report' icon in
the left margin to order online.
Click on the 'report .pdf' icon in the
left margin to download a pdf of the full report free of charge. (File
size is 0.24MB). |